What is Remote Desktop Connection and how to use?
Some times, you need to have access to another computer remotely. Good news is that there is a great way to do this. With remote desktop connection, you can access all the features of another computer remotely precisely like you are sitting in front of the remote computer. For instance, you can work with files, networks and installed programs and applications on the remote computer.
Microsoft has made such a connection possible for Windows users by default. So if you are a Windows user, This article is written for you! In this article, we are going to explain how to enable and use this default Windows feature in a local network. For the remote connection between two computers outside the local network, there is another option in Windows named Remote Assistance, which will be explained, at the end of the article.
Before proceeding to a remote connection, you must know that the remote computer must be turned on, it must have network access, and the desktop remote should be enabled. Besides, the device that is to be connected to the remote one must have the same network access and remote access permission. So you need to set the two computers to connect them remotely. This article covers setting up a remote connection in Windows 10, but you can also use these instructions in Windows 7, 8, and Vista since it's basics are the same in all versions.
Note that although Remote Desktop Connection can initiate from any PC running Windows, running a Pro or Enterprise edition of Windows on the remote computer is required. So if you want to connect to a computer that runs a home edition, you can use third-party services like TeamViewer, AnyDesk, etc. or use Remote Assistance option.
Setting up the computer you want to connect to
- Click the Start button and type Remote Access. As you type these words, you will see the Allow remote access to your computer in results. Click on it.
- By clicking on Allow remote access to your computer, the System Properties window will open. In this window go to the Remote tab and select Allow remote connections to this computer option.
In different versions of Windows, in the Remote tab, you can click on the Select Users option. Now click the Add button to add the user(s) to the list to permit remote access to the remote computer.
- After you have set all the necessary adjustments, click OK to apply the settings.
- Find the remote computer name and save it somewhere for yourself. Because when you want to connect to a computer remotely, you need to enter the name of that
To find out the name of the computer you are setting for the remote connection, click the start button and type System and Security. You will see the same words in search results, click on it. In System and Security window click on System. in this page you can see your computer name in the Computer name, domain, and workgroup settings section.
Disable Sleep Mode. Because If a computer is in sleep or hibernate mode, you cannot connect to it remotely. To disable sleep mode, go to Control Panel. Click Power Options. Then select the change plan settings option and set Put the computer to sleep on never. Now click on the Save Changes button to save the settings.
To disable the hibernate mode, right-click on the Start button and click Command Prompt (Admin) to open the command window. In this window, type "powercfg.exe /h off" (without quotes!). Hit the Enter key. Now the hibernate mode has turned off in your computer.
Setting up the computer to be connected to the remote (host) computer
To make a successful remote connection, you need to set some setting adjustments on your computer.
- Log into the computer.
- Click the Start menu and type Remote Desktop Connection into the search field. Since you see the same words in the results, click on it to enter to the settings for the Remote Desktop Connection.
- In this newly opened window, enter the name of the computer you want to connect to remotely.
- Enter the username you want to connect to.
Note: You can enter the remote computer IP, instead of its name.
- Click the Connect button to connect to the remote computer. When the tow computers connect, the remote desktop will be displayed on your computer in a specific window. Now you can work with the remote computer precisely the same way you work with your computer.
Remote connection out of local network
The above description is applicable when you want to connect to a computer on your local network. But what if you're going to connect to a computer outside your local network and over the Internet?
If the computer you want to connect remotely is not in your local area network (for example you wish to access your home computer from the university remotely), both computers need to be connected to the Internet. Both should be controlled directly by real (not virtual) persons.
All versions of Windows have a feature called Remote Assistance that allows others to access your computer over the Internet. Here's a brief tutorial on how to use it:
- in the Start menu search Remote Assistance and click on it in the results.
- when the application has opened click on I want to invite someone to help me.
- An invitation will be made. Save it.
- A popup window will open, and a password appears on it. You should leave this window opened until the second computer connects your computer and also during the connection.
- Send this password along with that invitation file to a second person.
- the second person should double-click on the invitation file and enter the password to connect to your computer (over the Internet).
- By default, the second person can only view your computer. To permit to control the computer, the second person must click on Request Control, and you should click Allow in the appeared window. Now the second person can work with your computer remotely.